How to make FOC sales order and FOC sales invoice, in Finsys ERP. Text + Video Manual

This Software facility helps in NPD  ~ New Product Development & Sampling also. 

This is a Easy to Read Writeup , Steps, Actions required : ..

Question : How can FOC invoice be generated in Finsys ?

Answer –  The FOC invoice is an essential document needed for recording the entry of a Sample Order and alsp for filing GST and e-invoices against the same.

How the sample order can be entered in Finsys – Follow the below mentioned steps – (All of this is done on your Main Finsys)

1. First create a Sale Invoice/ Book S.O
2. Path for this -Sales & Marketing ▶️ Order and Schedule ▶️ Order Maker ▶️ Click  on ‘New’
3. A pop-up window appears that contains the several types of documents or sale orders. From that list, select ‘Sample Order’ with the code (4S).
4. Fill in the necessary details namely – Customer Name, Relevant Item, Quantity, Tentative Date for delivery.
5. Now click on ‘Save’

6. When an alerting message window pops up, select ‘Yes’
7. Now after saving this sale order entry, a S.O invoice will be generated.
8. This invoice is needed for tracking the S.O or how efficiently can your company manufacture and deliver the new product. For example, the quantity required by the customer was 900 but you sent 830. The other parts of the document like the quantity, items etc. are needed to be approved.

Note – If ‘Sample Order’ option does not appear on your list, go to Control Panel ▶️ FOC, Sale Value ▶️ Select ‘Yes’. For further help, contact our team and they will assist you.

Also, link an account to the Samp. Order option. Since the amount in this invoice is non-recoverable, you can charge the GST and the sale value from the linked account. This is done to prevent the erronous creation of a debtor.

Your production team will now generate this invoice –

Path – Sales and Marketing ▶️ Invoice

Now this invoice can be generated in 2 methods –

Method 1 – Full invoice value where discount and tax rates are applied but not charged.

This is done to record the transaction for providing as evidence to the customer that the sample order has been sent by you.

The grand total value of your invoice will be zero.

Steps –

Similar way of generating sale invoice

Except it will show ‘sample order’

The sample order invoice will be generated where the grand total amount will be ‘zero’

(See video – https://www.youtube.com/watch?v=caDk7ygw_-Q at 5:48) for viewing the example invoice.

After generating the invoice, the accounting entry will also be auto-populated in your Finsys ERp system.

Method 2 – Full invoice value shown . tax-  applicable/to be paid, Grand Total – GST amount only.

This is a LEGALLY ACCEPTABLE method and it can also help the customer in charging ITC.

Steps, similar as in ‘Method 1’

The grand total value will only show the GST amount.

(See video – https://www.youtube.com/watch?v=caDk7ygw_-Q at 9:05) for viewing the example invoice.

Generating FOC invoice is now made simple for businesses with the help of Finsys ERP.

More than 100 customers have used this facility from the pre-GST years till now.

If you wish to use Finsys ERP system and be a part of the 100+ happy customers , kindly contact us at sales@finsys.in.

Hence, with no additional effort, practically, “No change” and with Existing Software Modules. Help your NPD Department

So, Make Proper Sales Order Cycle for NPD also ( Samples Supply )

Yes, NPD New Product Development Sampling in ERP, ~ Helpful and User Friendly.

so, Make Normal Sales invoices, Normal Production Process Plan, Normal Invoice

Please note, This is not a replacement of our dedicated special CRM and special NPD Software.. but this helps in Delivery Tracking, Production Tracking and Production Record for future

ERP Software for Packaging Industries

ERP Software for Corrugation Packaging Industries

ERP Software for Rubber Moulding Industries

ERP Software for Electronics manufacturing Industries

ERP Software for White Goods Industries

ERP Software for Light Engineering Industries

Video by Finsys ERP – Web Finsys – New Product Development, Proper Sales Order, Proper Invoices. Will benefit you a lot.

Idea of making Sale order in Finsys ERP for every Sample Supply also.

With the tag of “4S” Sample Supply. Make Normal invoice also.. This is a good thing… Try this, It should help you

NPD – New Product Development , Samples Production, Samples Order and Invoice – Some simple SOP’s

Finsys ERP Software is serving about 900 Installations world wide. Of this over many are Factories in Engineering, Packaging, Plastic Moulding, Rubber Moulding, and Related White Goods Assembly Plants. from USA to Europe to Saudi Arabia, to Egypt, to Mauritius, to Nepal to Angola, to Nigeria and UAE and so on.

ERP Software, with locks, with proper flow charts, with MIS Report, with Prime Reports,

Finsys ERP for  Successful Indian Manufacturing Industries 

So, Use Finsys ERP for your Plastic Components, Rubber Components, Electronics, White Goods Industries, and Light Engineering Industries Companies are also using modern ERP Software like Finsys ERP, and growing towards “technology driven Growth”.

Of course, Finsys is Made in India, Made for the world.

 Infact, a Recent News : Finsys ERP reaches its 150th Plant in Plastic Moulding and allied Industries (900th overall )

Finsys ERP Software is serving about 900 Installations world wide. Of this over many are Factories in Engineering, Packaging, Plastic Moulding, Rubber Moulding, and Related White Goods Assembly Plants. from USA to Europe to Saudi Arabia, to Egypt, to Mauritius, to Nepal to Angola, to Nigeria and UAE and so on.

Any Queries .. Contact us at Contact-us page

Our Home page

Another website :  www.finsys.in ( our old site)

Any Queries .. Contact us at Contact-us page

#ERP Software for Plastic Molding Rubber Moulding Electronics

Finsys ERP Software helps like Digi Yatra

for factories ~ do a Gate In, and Gate Out of Material~in your factories.. ( Think it as Similar concept as Digi- Yatra )

Digi Yatra at Delhi Airport… and Ideas incorporated in Finsys ERP

Finsys ERP Software, using the Digi Yatra concept at the New Delhi Airport… in the movement of the shipments inward and outward from your factory Gate.

New Video … The idea of Digital your face is your Boarding pass… See how this is implemented in the Finsys ERP with https://youtu.be/t-NtkpP2oY0

Can ordinary Security Guards be made more productive ?

Can that person who might not be even 10th class pass, use new Technologies towards enhancing your customer’s delight ?

See this one.

Barcode – on the Invoice + “Gate Out Entry”

This is again a pioneering technology.
In this we print a small QR bar code on the front side of the invoice itself.
The Materials Gate Guard just scans it, when the goods are going out from the main Gate. He uses his Android mobile phone for the same.
That is all
This updates the ERP, as to when the goods actually left the main gate. Advantage, is that even if there is any delay due to truck problem, loading delay or any other reason, then you know the time gap between making of the invoice and actual “gate out” of the invoice.
Also, ERP shoots an auto email to the customer
Of Course, your marketing department can also see the Actual shipment time on their Android App’s.
This also prevents the error that invoice is forgotten and made again.
Today, Ordinary Security Guard can help in Customer Delight

When do you plan to empower him ?

Any Queries .. Contact us at Contact-us page

Our Home page

Another website :  www.finsys.in ( our old site)

Any Queries .. Contact us at Contact-us page

#Finsys ERP Software,Corrugation ERP,ERP Software for MSME,ERP Software Pune,ERP Software Mumbai,Digi Yatra Delhi Airport,Scanning the invoice at “Gate Out” of Invoice,Digi Yatra Digi Boarding Pass Finsys ERP,QR code on invoices for Gate Out

Finsys ERP Software helps in NPD  ~ New Product Development & Sampling also. 

Hence, with no additional effort, practically, “No change” and with Existing Software Modules. Help your NPD Department

So, Make Proper Sales Order Cycle for NPD also ( Samples Supply )

Yes, NPD New Product Development Sampling in ERP, ~ Helpful and User Friendly.

so, Make Normal Sales invoices, Normal Production Process Plan, Normal Invoice

Please note, This is not a replacement of our dedicated special CRM and special NPD Software.. but this helps in Delivery Tracking, Production Tracking and Production Record for future

ERP Software for Packaging Industries

ERP Software for Corrugation Packaging Industries

ERP Software for Rubber Moulding Industries

ERP Software for Electronics manufacturing Industries

ERP Software for White Goods Industries

ERP Software for Light Engineering Industries

Video by Finsys ERP – Web Finsys – New Product Development, Proper Sales Order, Proper Invoices. Will benefit you a lot.

Idea of making Sale order in Finsys ERP for every Sample Supply also.

With the tag of “4S” Sample Supply. Make Normal invoice also.. This is a good thing… Try this, It should help you

NPD – New Product Development , Samples Production, Samples Order and Invoice – Some simple SOP’s

Finsys ERP Software is serving about 900 Installations world wide. Of this over many are Factories in Engineering, Packaging, Plastic Moulding, Rubber Moulding, and Related White Goods Assembly Plants. from USA to Europe to Saudi Arabia, to Egypt, to Mauritius, to Nepal to Angola, to Nigeria and UAE and so on.

ERP Software, with locks, with proper flow charts, with MIS Report, with Prime Reports,

Finsys ERP for  Successful Indian Manufacturing Industries 

So, Use Finsys ERP for your Plastic Components, Rubber Components, Electronics, White Goods Industries, and Light Engineering Industries Companies are also using modern ERP Software like Finsys ERP, and growing towards “technology driven Growth”.

Of course, Finsys is Made in India, Made for the world.

 Infact, a Recent News : Finsys ERP reaches its 150th Plant in Plastic Moulding and allied Industries (900th overall )

Finsys ERP Software is serving about 900 Installations world wide. Of this over many are Factories in Engineering, Packaging, Plastic Moulding, Rubber Moulding, and Related White Goods Assembly Plants. from USA to Europe to Saudi Arabia, to Egypt, to Mauritius, to Nepal to Angola, to Nigeria and UAE and so on.

Any Queries .. Contact us at Contact-us page

Our Home page

Another website :  www.finsys.in ( our old site)

Any Queries .. Contact us at Contact-us page

#ERP Software for Plastic Molding Rubber Moulding Electronics