Revolutionizing Finance: Automated Accounts Vouchers via QR Codes

Indeed, manual data entry in the accounts department is one of the biggest bottlenecks in manufacturing today. Recently, the Finsys development team introduced a “Game-Changer” solution. Specifically, we have enabled the creation of a Purchase Voucher by scanning a QR code. This technology bridge between the store and accounts ensures that hours of bill booking are reduced to mere seconds.

How the QR-Based Voucher System Works

Initially, when materials arrive at the factory gate, the store team generates an MRR (Material Receipt Report) or SRB (Store Receipt Bill) slip. Notably, Finsys ERP automatically prints a unique QR code on this document.

The Accounts Workflow is now simplified:

1. Select Voucher Type: The accountant opens the purchase voucher screen in Finsys ERP.

2. Scan to Populate: Instead of typing item codes or quantities, the user simply scans the QR code from the store slip.

3. Instant Data Entry: As a result, the system pulls all relevant data including the Purchase Order (PO) number, item rates, approved quantities, and applicable GST.

Eliminating Errors and Discrepancies – Accounts Voucher using QR code

Admittedly, manual entry often leads to mismatches between the PO rate and the final bill. Fortunately, with QR-based automation, the system ensures 100% data integrity.

The system automatically verifies the following:

• PO Values: It cross-references the agreed rate in the Purchase Order.

• Quantity Pass: Only the quantities approved by the Quality Control (QC) team are pulled into the voucher.

• Tax Calculations: It ensures the correct GST application based on the HSN code and vendor location.

Strategic Benefits for the Finance Department – Accounts Voucher using QR code

Ultimately, this “One-Click” voucher creation is about more than just speed. Furthermore, it allows your senior accountants to focus on financial analysis rather than clerical data entry.

Key Advantages include:

• Massive Speed Gains: Turn “Hours into Minutes” for high-volume bill booking.

• Digital Audit Trail: Every voucher is linked directly to the store receipt and PO, providing a perfect audit trail.

• Real-Time Payables: Management can see accurate vendor payables and stock values instantly.

Conclusion: Digitalizing Your Top Floor

To conclude, Finsys ERP continues to revolutionize the manufacturing sector by integrating physical movements with digital accounting. By adopting QR and Barcode scanners for accounts, you ensure that your financial data is as agile as your production line.

Watch the Live Demonstration: Accounts Voucher QR/Barcode System

Ready to Eliminate Manual Bill Entry?

• • Official Website: Finsys Infotech Pvt Ltd

  • Watch More ERP Innovations: Finsys YouTube Channel

  • Get a Demo: Contact our Sales Team Today

Manufacturing Excellence: Karnataka Blow Moulding Leader Selects Finsys ERP

Indeed, the plastic manufacturing sector in South India is embracing a new era of digitalization. Recently, Finsys ERP was awarded a significant contract to implement its specialized manufacturing software at a leading Blow Moulding plant in Karnataka.

Initially, this partnership marks a strategic step for the Karnataka-based company to streamline its high-volume production using the robust, Oracle-based Finsys platform.

The Art of Blow Moulding: Why Specialized ERP is Essential

Admittedly, the blow moulding process is unique. It is specifically designed to manufacture high-volume, one-piece hollow objects like bottles and containers with uniform, thin walls. Consequently, managing the complexities of this process requires an ERP that understands the “Shop Floor First” logic.

How Finsys ERP Powers Blow Moulding Efficiency:

• Shot Weight & Parison Control: The cost to produce a blow-moulded product is based on the weight of the plastic shot used. Finsys tracks this at a granular level.

• Machine-Wise OEE: Monitor machine performance and down-time reasons specifically for blow moulding cycles.

• Regrind & Scrap Tracking: Efficiently manage polymer scrap and “lumps” to ensure zero material leakage.

• Tooling & Mould Lifecycle: Track the life of your moulds to ensure preventive maintenance before quality dips.

Strategic Advantages of Blow Moulding

Furthermore, it is important for academic and industrial learners to note the distinct advantages of this manufacturing method:

1. Lower Production Costs: Blow moulding costs are typically lower than injection moulding.

2. Economical Machinery: Initial capital expenditure on blow moulding machinery is often more accessible.

3. Complex Shapes: The “one-piece construction” eliminates the need for connecting part halves, allowing for shapes that injection moulding simply cannot achieve.

Why Leading Plastic Manufacturers Choose Finsys – ERP for Blow Moulding Plant Karnataka

Ultimately, Finsys ERP has been a trusted partner for the plastic and engineering sectors since 1992. Notably, with over 900 successful installations, our software is tailored to manage everything from Purchase and Planning (MRP) to Quality Control and GST-compliant Accounting.

By choosing Finsys, our new Karnataka-based partner will benefit from:

• Ready-to-Use Vertical Solutions: No need for expensive, time-consuming customizations.

• Mobile Connectivity: Access production reports and approve POs directly from Android and iOS devices.

• Batch-wise Traceability: Full “Gate-to-Gate” tracking of raw materials to finished products.

Conclusion: A Growing “Finsys Parivaar” in Karnataka

To conclude, we congratulate our team and our new partner in Karnataka. Indeed, this project reinforces Finsys’s position as a leader in specialized ERP software for the plastic industry. Together, we are making “Made in India” more systematic and globally competitive.

Stay Connected for More Industry Insights:

• Official Website: Finsys Infotech Pvt Ltd

• Watch Success Stories: Finsys ERP YouTube Channel

Powerpoint Presentation –

– for the CFO Role in a Company

to Download the powerpoint presentation, shown in this video, please go to our Google Drive , link below

Beyond the Balance Sheet: The Strategic Role of a CFO in Manufacturing

Indeed, in the modern manufacturing era, the role of a Chief Financial Officer (CFO) has evolved far beyond simple bookkeeping and tax compliance. Specifically, a CFO today acts as a “Strategic Navigator,” using real-time data from the ERP to drive profitability and operational efficiency.

As shared by Sangeet Gupta, here are the top 10 critical things a CFO must monitor and execute to transform a factory from a person-driven to a system-driven organization.

1. Ensuring Data Reliability Across Plants

Initially, a CFO must ask: “Which plant data is raliable?” Admittedly, showing a stock of ₹10 Crores is easy, but verifying its physical existence is the challenge. Notably, a CFO must motivate plant heads to ensure that the ERP data is a “Single Source of Truth.” If the system reports a stock, the CFO should be able to say with confidence, “This is correct because our internal audits are robust.” Roles and Responsibilities of a CFO in Manufacturing

2. Managing Inventory Ageing and “Locked” Capital

Furthermore, a CFO must be the guardian of the company’s working capital. Typically, money gets trapped in slow-moving inventory, rejected customer stock, or forgotten raw material reels.

• Audit Step: Regularly review Inventory Ageing Reports.

• Action: Identify materials over 90 days old and push for their consumption or disposal. As a result, you reduce storage costs and interest burdens.

3. Bank Interest and Sanction Letter Audits

Typically, companies accept bank interest charges without verification. On the contrary, a strategic CFO audits the bank statement against the official Sanction Letter.

• The Check: Is the bank charging 8.2% when the letter says 7.5%?

• Impact: Over a large loan corpus, even a 0.5% discrepancy can lead to massive annual losses. Indeed, this is one of the “rare” deductions where the CFO can directly save the company money with one email to the bank manager.

4. Monitoring Internal Rejections and PPM

Admittedly, quality control is often seen as a production-only job. However, high rejection rates lead to financial leakage. A CFO must review:

• In-house Rejection Reports: Tracking the cost of “Muda” or wastage.

• Customer PPM (Parts Per Million): Reducing rejections saves logistics costs and protects the company’s brand value.

5. Fixed Asset Verification and Barcoding

Furthermore, a CFO must ensure that the “Fixed Asset Register” in Accounts matches the physical reality on the shop floor.

• Action: Implement QR/Barcode tagging for every machine, transformer, and vehicle.

• Goal: Aim for at least 10% physical verification every month to ensure assets haven’t been retired or scrapped without financial recording.

6. Strategic Vendor and Customer Relationships

Ultimately, a CFO’s desk should not be the end of their world. By meeting top-tier (Category A) vendors and customers, a CFO can:

• Resolve long-standing payment or rate discrepancies.

• Negotiate better credit terms or cash discounts.

• Understand the “Financial Health” of their supply chain partners.

7. Compliance and Statutory Discipline

Notably, late filings lead to penalties and a loss of GST credit for customers. A CFO must set an Internal Due Date—for example, treating the 7th of the month as the deadline for a task that is legally due on the 10th. Consequently, you ensure “Ease of Doing Business” and 100% compliance without last-minute panic.

8. Item-Wise Profitability Analysis

Typically, a company might be profitable overall while losing money on specific products.

• CFO Mandate: Review the Gross Profit (GP) per Item.

• Red Flag: If an item’s GP is below 30% or negative, it requires an immediate “Make or Break” decision with the marketing team.

9. Leveraging Innovative Schemes (NPS)

Furthermore, a CFO should look for tax-efficient ways to benefit the staff. For instance, implementing the NPS (National Pension System) under Section 80CCD(2) provides social security to employees at no extra cost to the company while saving significant income tax for both the employer and employee.

10. The Power of “Drill-Down” MIS

To conclude, a CFO must use an ERP that allows for “Drill-Down” reporting. Instead of asking “Why is collection low?”, the CFO should be able to click on the collection tile and see exactly which customer has delayed payment.
So These are the Roles and Responsibilities of a CFO in Manufacturing

Watch the Full Training Video: Roles of a CFO – Top 10 Ideas

3. Outro & Call to Action

Ready to Empower Your Finance Department?

• Official Website: Finsys Infotech Pvt Ltd

• Explore More Insights: Finsys YouTube Community

• Get a Demo: Transform Your Finance with Finsys – Contact Us

Mumbai Based 40 year old company chooses Finsys ERP

Yet another Mumbai Nariman Point based company with plants in Navi Mumbai and Pune, chose to implement Finsys ERP.

Like most Indian Mid corporates, once this company was established as a small family business and started business by manufacturing consumer goods. Soon after it diversified into the industrial businesses and started manufacturing of motor fans and battery caps for many large cap Indian domestic companies.

This Engineering company specialises in injection molding, sheet metal, rubber, fabrication and sub assemblies. The company has really put its stamp in the Indian automotive, electrical, telecom and consumer stationary market. The company manufactures parts that include all types of metal, plastic and rubber and operates a very client specific supply chain.

Congratulations to both parties
Keep up the Flag
Another phase of Journey has now begun