Mastering the Job Work Cycle: Automated Reconciliation with Finsys ERP

Indeed, managing material movement between your factory and external job workers is one of the most complex tasks in manufacturing. Whether you are dealing with 57F4 compliance or Returnable Gate Passes (RGP), maintaining a “Single Source of Truth” is essential. In this guide, we explain how the Finsys Vendor Portal automates the reconciliation of sent, cleared, and pending materials.

The Challenge: Disconnected Challans

Typically, companies send various components to job workers using multiple delivery challans. However, when the finished goods (FG) return, it becomes difficult to identify which specific challan is being cleared. Manufacturing Job Work Cycle Fortunately, Finsys ERP solves this by linking the Bill of Material (BOM) directly to the vendor’s production entry.

The Process Flow: How the Vendor Portal Works

1. Robust BOM Structure

Initially, a clear Bill of Material must be defined for the assembly. Specifically, this includes all child items and even packing materials required by the job worker. By doing so, the system knows exactly what quantity of raw material should be consumed for every unit produced.

2. Multi-Challan Material Dispatch

Furthermore, you can send material produced or purchased by you through different challans (Challan 1, Challan 2, etc.). Consequently, the job worker’s account is debited with these specific batches of stock.

3. Vendor-Side Entry for Accuracy

Crucially, before sending the finished assembly back, the job worker logs into your Finsys Vendor Portal. Rather than manual reporting, the vendor selects the FG produced and the system automatically calculates the required material consumption Manufacturing Job Work Cycle.

• Smart Validation: If the vendor enters an incorrect quantity that does not match the BOM or the available stock in their challans, the system will not save the entry. Therefore, data accuracy is guaranteed at the source.

Real-Time Reporting and Visibility

Ultimately, the greatest benefit is the automated reporting. As a result of the vendor “knocking off” specific challan numbers during their production entry, your team gets instant visibility into:

• Cleared Challan List: Materials that have been fully processed and returned.

• Pending Challan List: A detailed report showing which batches are still sitting at the job worker’s site.

• Batch-wise Traceability: Essential for quality audits and GST 57F4 reconciliation.

Admittedly, manual reconciliation can take days. However, with Finsys, this report is generated automatically, helping in proactive Job Worker Management.

Conclusion: Agile Industry Through Automation

To conclude, the Finsys Vendor Portal transforms a messy manual process into a streamlined digital workflow. By empowering your job workers to update their own production, you reduce your internal workload and eliminate errors.

Watch the Full Video on Job Work Reconciliation: https://youtu.be/5mWWOukBBhk

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New ERP Order

Congratulations,ERP Software company, FINSYS has been  Awarded ORDER for complete ERP Software by another STORAGE RACKS MANUFACTURER .  This company is in PUNE, Maharashtra

This new customer of Finsys is a mid size company. They have significant in-house production facilities with a sound back-up to reduce production lead time and to meet the competitive pricing among the competitors. Their technical design engineers and sales officers are always at customer’s disposal to suggest proper layout and estimates your requirement in an economical wayERP for Storage Racks Manufacturer.

ERP for Storage Racks Manufacturer They have served various industries, for last many years in Govt., Semi-govt. and private sectors, spread over the country. The Company has been recognized for taking such projects on turnkey basis from planning to erection stages of Slotted Angle, Steel Racks, Palletise Racking, Modular Mezzanine Floors, Two/Three Tier Racks, Cable Trays, Raceways, Office Equipments and all type of industrial Fabrication.

Their Products are fabricated out of the best grade steel as per specification. In addition,the team of professionals at customers placeaim to provide over customers the best of the products and the highest level of services.

In Conclusion ,Finsys is proud to be their partner in technology.

Come, let us make our Manufacturing sector, better and better

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Reasons for Selecting Finsys ERP were, in the words of the Mr R K Pandey, Director, of the company were

The Functional Fit for their Organization.
Industry Experience. of Finsys team … 31 years 1992 to 2023
Price. … the right fit for company of their size
ERP Vendor Viability…. satisfactory
ERP Implementation Project Considerations., satisifted
The Technology. … browser based, latest works on Mac, windows, phones anything
Risk (and how to avoid it) mitigation systems at work at Finsys
Scalability. for future

https://en.wikipedia.org/wiki/Pallet_racking

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From Vision to Reality: The Jain Electroplast & Finsys ERP Success Story

Indeed, manufacturing excellence is not just about machines; it is about the data that drives them. Recently, at Plastindia 2023, Sangeet Gupta met with Mr. Sandeep from Jain Electroplast to discuss their four-year journey with Finsys ERP. Specifically, the conversation highlighted how a clear leadership vision, combined with robust technology, can transform a traditional plant into a data-driven powerhouse.

1. Achieving Material Accountability

Initially, Jain Electroplast faced challenges common to the plastic electroplating industry. Admittedly, tracking complex processes like electroplating, loading, and final inspection can be a logistical nightmare. However, by implementing Finsys ERP, the team achieved a high level of material accountability.

For instance, Mr. Sandeep noted that they now use Backflush Reports to track “Dana” (plastic granules) consumption versus production. Consequently, the team can now identify exactly how much material was supposed to be used and how much was actually consumed, leading to significantly better inventory control.

2. Streamlining the Electroplating Workflow

Furthermore, the ERP has brought “Synchronicity” to the shop floor. Typically, in an electroplating unit, material moves from loading to plating and then to final inspection. Before Finsys, tracking these movements often led to manual errors.

Now, the process is seamless:

• Unified Data: The entry made at the loading stage is the same one used by the final inspector.

• Real-time Visibility: Management can see exactly how much material is pending at each stage.

• Zero Loss: Indeed, with digital tracking, nothing “disappears” in the process; every gram is accounted for.

3. Leadership Vision and Digital Delegation

Notably, the success of any ERP implementation depends on the involvement of top management. Specifically, Mr. Sandeep is an active Finsys user who approves Purchase Orders (POs) directly from his mobile device. By doing so, he has accelerated internal communication and empowered his team through “Digital Delegation.”

Admittedly, an ERP implementation tips is not a one-day task. Rather, it is a continuous journey of improvement. Therefore, the Jain Electroplast team participates in regular audits by Finsys consultants (like Mr. Ram) to ensure that they are not just using the system, but mastering it.

4. Key Learnings for Manufacturers

Ultimately, the message from Jain Electroplast is clear: The sooner you start, the better. According to Mr. Sandeep, an ERP changes your perspective. Instead of being limited by manual processes, you begin to see new possibilities for cost-saving, time-saving, and quality improvement. Indeed, Jain Electroplast, based in Sonipat, continues to be a leader in high-end plastic finishes for automotive and home decor industries thanks to this data-driven approach. so these Are the ERP Implementation Tips

Are you ready to write your own success story?

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