Revolutionizing Finance: Automated Accounts Vouchers via QR Codes
Indeed, manual data entry in the accounts department is one of the biggest bottlenecks in manufacturing today. Recently, the Finsys development team introduced a “Game-Changer” solution. Specifically, we have enabled the creation of a Purchase Voucher by scanning a QR code. This technology bridge between the store and accounts ensures that hours of bill booking are reduced to mere seconds.
How the QR-Based Voucher System Works
Initially, when materials arrive at the factory gate, the store team generates an MRR (Material Receipt Report) or SRB (Store Receipt Bill) slip. Notably, Finsys ERP automatically prints a unique QR code on this document.
The Accounts Workflow is now simplified:
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Select Voucher Type: The accountant opens the purchase voucher screen in Finsys ERP.
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Scan to Populate: Instead of typing item codes or quantities, the user simply scans the QR code from the store slip.
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Instant Data Entry: As a result, the system pulls all relevant data including the Purchase Order (PO) number, item rates, approved quantities, and applicable GST.
Eliminating Errors and Discrepancies – Accounts Voucher using QR code
Admittedly, manual entry often leads to mismatches between the PO rate and the final bill. Fortunately, with QR-based automation, the system ensures 100% data integrity.
The system automatically verifies the following:
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PO Values: It cross-references the agreed rate in the Purchase Order.
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Quantity Pass: Only the quantities approved by the Quality Control (QC) team are pulled into the voucher.
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Tax Calculations: It ensures the correct GST application based on the HSN code and vendor location.
Strategic Benefits for the Finance Department – Accounts Voucher using QR code
Ultimately, this “One-Click” voucher creation is about more than just speed. Furthermore, it allows your senior accountants to focus on financial analysis rather than clerical data entry.
Key Advantages include:
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Massive Speed Gains: Turn “Hours into Minutes” for high-volume bill booking.
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Digital Audit Trail: Every voucher is linked directly to the store receipt and PO, providing a perfect audit trail.
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Real-Time Payables: Management can see accurate vendor payables and stock values instantly.
Conclusion: Digitalizing Your Top Floor
To conclude, Finsys ERP continues to revolutionize the manufacturing sector by integrating physical movements with digital accounting. By adopting QR and Barcode scanners for accounts, you ensure that your financial data is as agile as your production line.
Watch the Live Demonstration: Accounts Voucher QR/Barcode System
Ready to Eliminate Manual Bill Entry?
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Official Website: Finsys Infotech Pvt Ltd
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Watch More ERP Innovations: Finsys YouTube Channel
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Get a Demo: Contact our Sales Team Today
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