it was a successful FINSYS ONLINE Training Class dt 24th July 2020 – Minimum Level in Inventory – importance, how to set and see

Directly from the Finsys Experts.

Towards a Stronger, More Efficient, More Collaborative Indian Manufacturing Industry.

Finsys Training Session

24^th July 2020, Friday | 4:00 PM

Focus Industries :

Plastic Moulding Industries, Rubber Moulding Industries, Sheet Metal, Equipment or machine manufacturers, Electronics Manufacturers, Packaging Companies. ( Infact, Common to all Industries )

Agenda items covered were

1. Minimum Level, Maximum Levels, Reorder levels of Stock – how to set them one by one in ERP in Item master ?

2. How to get Report of Stock items breaching these limits ?

3. Importance of setting these levels ?

4. Automatic Emails of Items below Minimum level ? how to start ?

5. How to Change Automatically, by single click, the Min – max levels, based on month or season, consumption pattern due to Corona/Covid19

6. Identification Tags for the Product / Item

7. Identification Tags for the Almirah / Shelves / Racks

This was followed by

• Frequently Asked questions

• Open House ( Online Audience Queries)

• Some other Standard Reports and options in Finsys ERP – Stores Module

Session was on Zoom

A leading Hoists, EOT Cranes Manufacturing Company in Gurgaon awards OMS – Outstanding Management system software to Finsys

1. Scope of work

   1. Title: Outstanding Management system.

   2. Here the focus is for collecting more payments.

   3. Works on laptops/Mac/Computers via the browser too.

   4. Enter the customer wise monthly target- How much to collect?

      1. PPT OF HOW , TO SEE TARGET VS ACTUAL

   5. PIE DIAGRAM

      1. TARGET VS ACTUAL

   6. BAR DIAGRAM

      1. PERSON WISE COLLECTION

   7. LINE CHART

      1. TWO LINES

      2. TARGET = FOLLOWUP. IN A MONTH

   8. ACTUAL LINE

1. ACTUAL = Record whether contacted customer or not ?

2. How many times?

3. What did customer say each time (alibi’s, Reasons, Commitments)

4. Entry of follow ups with voice attachment option

5. It will create a log list of customer follow up

6. When is the collection expected?

7. Sending the payment reminder letter on the fly.

8. Sending the STATEMENT OF ACCOUNT on the fly.

   1. TRIED THE EMAIL, BUT RUN TIME ERROR….

9. Sending the payment reminder letter on the fly.

10. Few Reports are given to check log list

    1. Client dashboard wise

    2. client wise

    3. person wise

11. team dashboard

    1. target vs actual

2. Benefits

   1. Better collaboration between sales team accounts team and collection team

   2. Better transparency with the customer on what his staff is telling us.

   3. Monitor what your collection Department is doing ?

   4. Who called which customer ? and when ?

   5. What did the customer promise about next payment ?

   6. Monthly Summary of Followup’s = Customer wise History, makes is easy to explain the extent of followup, you have already done.

   7. Daily Summary = Own Employee wise Daily Report of Followup, Auto Email.

   9. Youtube link: https://youtu.be/Cxrc7vCv90U 

   11. Ease of work

   12. More collection for your company

   13. Useful for collection department

3. 1. Finsys shall use ASP.Net in this product.

   2. Finsys shall program with a responsive page technology.

   3. The benefit is that the screen shall modified itself automatically based on the screen size of the device. For example Mobile Phone vs Tab vs Laptop vs iPhone.

   4. It will work on both iPhone, Android Phone and Desktop/ laptop Technology

Full ERP on I-phone also Earlier, the IOS phone cannot load Finsys full edition, With TS plus, they don’t need to load Finsys at all Full finsys work, as it is – 100%.

TS PLUS AND FINSYS ERP

No need to Load ERP Software on each node
Just click the shortcut and start, this 

Saves time of IT Manager

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No need to update Finsys EXE again and again on every single computers, do on just 1 TS plus server

Saves time of IT Manager

Single Exe, single version for all Latest exe is used by all users, removes confusions

Saves time of IT Manager

Removes chances of anybody using old Exe and circumventing the latest locks in the ERP

Better Control

 

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Remedy for Poor Internet

Speed of work Must faster, since TS plus server is loaded on the same server or a server in the same vicinity as the main Database server.

Best Remedy for Mac Users Mac usually have low Hard Disk Space. They don’t have free space of 20GB for the Finsys and supporting windows files with TS plus, No need to Load ERP at all on the Mac Simply click the Short cut and work on Main Finsys via Browser.

Full ERP on I-phone also Earlier, the IOS phone cannot load Finsys full edition, With TS plus, they don’t need to load Finsys at all Full finsys work, as it is – 100%.

Turn a ANDROID Phone or Tab into full Computer Earlier, the android OS cannot load Finsys full edition, With TS plus, they don’t need to load Finsys at all Full finsys work, as it is – 100%

Access Control, and LOG files, who accessed, for how much time, exact time start and end time end etc… can even control people from access at night etc

Saves cost of full computers Lesser configuration computer is also ok as a node. You can use Thin clients easily

Reduces E- Waste No need to upgrade computers from time to time. Good for the Country, Good for the Environment.

Agreement for Software for Scanned Financial Voucher uploading and Approvals, CRM- Enquiry, CRM Quotation and RFQ Modules ++

1. Description of the Project
   1. F I L has implemented the selected Modules of the Finsys ERP at various customers.
   2. Finsys has offered and various Customers have shown interest in this software hence to bring this new technology to everybody, this has been hosted on this webpage.

2. Locations and Companies
   1. Companies at which ERP is to be implemented – same as existing
   2. Locations : same as existing

Scanned Financial Voucher And additional documents

1. 1. Flow Chart / Concept paper:
      • Upload the Vendor bill with the MRR / Purchase voucher
      • Keep in server
      • Record for future.
      • Want multiple PDF / files to be uploading by user. like
        • Transporter GR
        • Internal Weigh Slip
        • Kanta slip
        • E Way bill
        • Inspection Report
      • Access……is easy via single click and single PDF
      • Decision = single upload only, and that single PDF will contain all the attachments, mutilple page PDF
      • Po ? it is already there
   2. Financial charge for this
      1. Contact Finsys Marketing Team

Approval of Voucher for Trial Balance

1. Flow Chart / Concept
   1. All Accounting vouchers will follow a “Maker” and “Approver” approach.
   2. The Maker will only enter the voucher.
   3. The Head of Department or a Senior will “Approve” Them.
   4. No need of Approval Matrix.

2. Notes on Printout of Voucher
   1. Method 1: Voucher cannot be printed till it is approved: so that only the approved voucher is printed.
   2. Method 2: Only a Draft Voucher is printed till it is approved

3. Other notes
   1. Voucher shall not hit the Trial Balance / Profit and Loss / Balance Sheet / Ledgers / Daybooks until and unless they are approved.
   2. Users and HOD can see which vouchers are pending for approval
   3. All can see, who approved which voucher.
4. Benefit
   1. Doing work more professionally. Ease of doing work,
   2. Saves mistakes from affecting the Trial Balance/ Books.

5. Financial charge for this
   1. Contact Finsys Marketing Team

Approval of Voucher for Fit for Payment

1. Approval Authority to be created
   1. Different departments
      1. The Purchase dept
      2. The Maintenance dept
      3. The Accounts dept
      4. The Logistics dept
      5. And so on

2. Fit for payment – at Operational Head Level
   1. Focus : The department concerned will do online approval
   2. Exception : Sometimes two could be involved. Example : Maintenance work in the Stores dept’s furniture. But, in this phase of Software development, Only one dept approval will be online.
   3. Facility to add comments ?

3. Fit for payment Management – at Directors/ Founders Level
   1. After the Department approval.
   2. The Director will also approve.
   3. Facility to add comments ?
4. Lock
   1. No payment if the vendor’s bill is not “fit for payment”

5. Financial charge for this
   1. Contact Finsys Marketing Team

Module for Proposal / Request for payment online

1. Level 1 : Request
   1. Different users will login online
   2. See the current outstanding bill wise of their concerned parties
   3. Their “passed bills, fit for payment” are visible to them
   4. And
   5. They will do a online request…. For payment
   6. Instead of manually currently
   7. Connected Summary reports to be given, totals also
2. Level 2 : Approved
   1. Finance / Directors will login online
   2. Based on the money in bank,
   3. They will do an online approval of the request…. For payment.
   4. Instead of manually currently.
   5. Connected Summary reports to be given, totals also
3. Lock
   1. No payment if the vendor’s bill is not “Request for payment”

4. Financial charge for this : Contact Finsys Marketing Team

Module for ENQUIRY MANAGEMENT

1. Contacts management for Enquiry Management
   1. Marketing person gets connected to his customers only
   2. Reports of his
   3. Contact details are saved.

2. Bulk Mailing
   1. Database for that purposes.
   2. Shooting of mail, via the bulk mail softwares taken separately by you.

3. Pre Sales Part 1:- Enquiry Management
   1. Lead Generation and Recording System
   2. Follow-up of Prospects
   3. Stages like
      1. Initial query
      2. Quote sent

• Sample sent

1. Sample in QC there
2. Price second quote
3. Their visit to us

• Our visit to them
• Anything , any step till we get the order

1. Or lose the order

1. Auto Data creation of Enquiries
2. Auto Mail Reminder for Follow-ups
3. Connected Reports of Enquiry Module

4. Pre Sales Part 1:- Quotation Management
   1. Pre Sales CRM Part 1:- Quotation Management – 1 page Quotation, without technical specs
   2. Its approval
   3. Its Revisions
   4. Its Linking with the Sales Order Receipt
   5. With facility to attach technical files in any format

5. Level 2 : Approved
   1. Finance / Directors will login online
   2. They will do an online approval of the request….
   3. Instead of manually currently.
   4. Connected Summary reports to be given

6. Financial charge for this
   1. Contact Finsys Marketing Team

DIGITISATION Of Customer PO

1. Allow this
   1. Upload in the ERP
   2. For future filing

2. Financial charge for this
   1. Contact Finsys Marketing Team

BULK SALES ORDER CONCEPT For Customer PO

1. Master Bulk Sales order
   1. New orders will be based on master bulk Sales order
   2. Price is freezed
   3. Freight is freezed
   4. Taxes are freezed
   5. Credit terms
   6. Even item you shall sell to them are freezed
2. Benefit
   1. Reduces risk of mistaken Price or Mistaken item

3. Financial charge for this
   1. Contact Finsys Marketing Team

Credit Limit : More strong . Allow for one time change in Days/ Leniency ?

1. Grace period concept
   1. To change
2. Benefit
   1. Reduces risk of permanent increase in credit limit
3. Financial charge for this
   1. Contact Finsys Marketing Team

Module for OUTSTANDING MANAGEMENT SYSTEM

1. Scope of work
   1. Title: Outstanding Management system.
   2. Here the focus is for collecting more payments
   3. Works on laptops/Mac/Computers via the browser too
   4. Employee wise
      1. Enter the customer wise monthly target – How much to collect ?
      2. Target vs actual report.
   5. Record whether contacted customer or not ?
   6. How many times ?
   7. What did customer say each time (alibi’s, Reasons, Commitments)
   8. Entry of follow ups with voice attachment option
   9. It will create a log list of customer follow up
   10. When is the collection expected ? Based on the date given in English.
   11. Sending the payment reminder letter on the fly.
   12. Few Reports are given to check log list
       1. Client wise
       2. client wise

• person wise

1. Exclusion : any calendar linkages. Or calculations for funds flow week wise.

2. Benefits
   1. Better collaboration between sales team accounts team and collection team
   2. Better transparency with the customer on what his staff is telling us.
   3. Monitor what your collection Department is doing ?
   4. Who called which customer ? and when ?
   5. What did the customer promise about next payment ?
   6. Monthly Summary of Followup’s = Customer wise History, makes is easy to explain
   7. the extent of followup, you have already done.
   8. Daily Summary = Own Employee wise Daily Report of Followup, Auto Email.
3. Notes
   1. Recording of follow-up ( manual entry of Communication on phone and email and whatsapp / visits ), and its automatic email at day end.
   2. Day end email of all follow-up’s to the Finance Head and Sales Head of what followup done for your party and what customer said / behaved.
   3. Report of which customer was followed up, and how many times ?
   4. Customer payment reminder letter ( Click and shoot email )
   5. Customer online statement of account ( Click and shoot email )
   6. Customer Balance Confirmation letter ( Click and shoot email )
   7. Next Reminder Date ?
4. Financial charge for this
   1. Contact Finsys Marketing Team

Module for Target Vs Actual …. Sales quantity

1. Marketing person wise
   1. Report shown as below
   2. Customer wise / Salesman wise / Product subgroup wise
   3. Reporting system to be implemented