First Impressions Matter: Mastering Visitor Management with Finsys ERP

Indeed, in the competitive world of  supply chains, your company’s professionalism starts at the front gate. Recently, Mr. Rajesh Bhugra and Mr. Karn Bhugra of Supra Craft Management shared how they utilize the Finsys Visitor Management System to project a high-tech, systematic image to their global customers. Specifically, they believe that being “System Driven” is the key to becoming a supplier of choice for top brands.

In this guide, we break down the exact workflow that makes Supra Craft a model for manufacturing excellence.

1. The Power of the “Digital First” Impression

Initially, when a customer or auditor walks into your facility, a messy manual register sends the wrong signal. However, at Supra Craft, visitors are greeted by a sleek, mobile-based tablet interface.

The process is simple yet robust:

• Self-Registration: Visitors can enter their details, take a “Live Photo,” and record their mobile number directly on the tablet.

• OTP Verification: To ensure data accuracy and prevent fake entries, a One-Time Password (OTP) is sent to the visitor’s mobile.

• Digital Approval: An internal notification is sent to the employee being visited. Admittedly, nobody can enter the shop floor without a pre-approved digital request.

2. Advanced Security: Requisition and QR Scanning

Furthermore, Finsys ERP introduces a professional “Requisition” layer. Notably, 80% of visitors are pre-registered by internal staff, much like a modern office meeting.

Key Security Features include:

• ID Proof Capture: The system records the visitor’s government ID number for 100% accountability.

• Gate Pass Generation: A professional visitor pass with a QR Code is printed and given to the guest to wear in a lanyard.

• QR-Based Checkout: When the visitor leaves, the guard simply scans the QR code. Consequently, the system records the exact “Stay Time”. If a visitor stays for 3 hours instead of the approved 30 minutes, the HR and Security departments receive an automatic alert. ERP for FMCG Suppliers

3. Reporting and Audits for FMCG Compliance

Ultimately, the greatest benefit of the Finsys system is the reporting. Because FMCG audits (like those from Nestle, HUL, or P&G) require strict visitor logs, having a digital history is invaluable.

Managers can instantly access:

• Daily/Monthly Histories: Who came, when they arrived, and how long they stayed.

• Approval/Disapproval Logs: Tracking who was denied entry and why.

• Departmental Traffic: Analyzing which internal teams are spending the most time with external visitors.

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Conclusion: Organizing Your Assets Through Technology

To conclude, visitor management is about more than just security; it is about building a brand of trust and organization. By adopting Finsys ERP, companies like Supra Craft prove that even “small” gate-level processes can be transformed into high-value professional assets. ERP for FMCG Suppliers

Watch the Full Demonstration with Supra Craft: Visitor Management Video

Ready to Make Your Factory System-Driven?

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