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Finsys ERP for Corrugation Plants – Complete Scope of Work

What Does a Finsys ERP Implementation Actually Cover?

When a corrugation plant decides to implement Finsys ERP, one of the first questions is: what exactly is included? This page gives you a transparent, plain-English answer. We believe in full clarity on scope — so you can plan confidently, involve the right teams, and go live without surprises.

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It Begins with Master Data — The Foundation of Everything

A well-built ERP starts with clean, well-structured master data. Finsys helps you create your complete Vendor Master — including supplier addresses, GST details, and proper sub-group linking. For a corrugation plant, this means separate creditor groups for paper suppliers, ink vendors, transporters, service providers, and contractors. This is not just data entry — it is the structural backbone of your entire purchase and accounts flow.

Raw Material Master — The Heart of a Paper Plant

Raw material master creation is handled with industry-specific depth. For a corrugation plant, this means each Kraft paper item is coded systematically — BF grade, deckle width, GST-compliant HSN codes, pack size, minimum levels, and maximum levels. The ERP enforces a lock: the same combination of parameters cannot be opened as a duplicate item, ever. This one feature alone prevents years of data chaos.

ERP software for corrugation industry

Item Code Approval System — Two Eyes Are Better Than One

Even opening a new item code is not a single-person job in Finsys. The first person enters it; a second authorised person approves it — checking the item name, HS code, grouping, and sub-grouping for correctness. This small step at master creation stage prevents large errors downstream in purchase, production, and costing.

QR Barcodes on Store Shelves — Right from Day One

Every shelf in your stores gets a QR barcode. This is not an add-on or a future phase — it is part of the standard implementation. When combined with reel-level barcoding, this enables your storekeeper to locate, verify, and issue material using nothing more than an Android phone. The era of “I don’t know where the reel is kept” is over.

Opening Stock with Batch and Reel-Lot Traceability

Migrating your opening stock is a critical and often underestimated task. Finsys handles this with reel-lot (roll-lot) wise opening balance entry — capturing manufacturer details, vendor details, date of receipt, and physical location. This ensures that from day one of go-live, your stock is not just a number — it is a traceable, auditable record.

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Stores and Purchase — The Most Detailed ERP Area for Manufacturing Plants

Purchase Requisition — Nothing Gets Purchased Without a Reason

Finsys implements a digital Purchase Requisition (PR) system — also called Purchase Indent. Before any PO is raised, the department must create a PR online. The system automatically shows last purchase price, last purchase date, last issue date, current stock, and minimum-maximum levels. This alone transforms your buying discipline.

Corrugation plant ERP implementation  

PR Approval — Online, on Phone, in Real Time

Every PR must be approved online by the department head, plant head, or director — before a PO can be made. This approval happens on phone or laptop. No more verbal approvals, no more paper chits, no more “I told him verbally.” Everything is logged, dated, and trackable.

Purchase Order System — Complete, Controlled, and Multi-Type

The PO module covers all types: Fixed Quantity PO, Job Work PO, Service PO, Capital Goods PO, and Import PO. Every PO is approved online. No vendor receives a PO until the right authority has approved it digitally. There is also an optional PO-checking step by the Accounts/Costing department before management approval — reducing pressure on senior leadership while keeping controls tight.

Tolerance Limits in Purchase Orders — Protection Against Over-Supply

Every PO in Finsys can have a tolerance limit — the maximum percentage by which a vendor is allowed to supply more than the ordered quantity. If a vendor tries to supply 20% extra, the system blocks the gate entry sticker. This protects you from excess inventory, excess payment pressure, and expired or near-expiry stock sitting in your warehouse.

Material Gate Entry — Your First Line of Control

Gate entry is implemented on the main gate, operated by security staff, on computer or mobile app. Material is allowed in only against a valid, approved PO. The system takes a photo of the vendor bill, the material, and the truck. A unique non-peelable barcode sticker replaces the traditional rubber stamp — the date and time are fixed, and the sticker is not printed if there is no valid PO. This is your first physical control point.

MRR — Material Receipt Report — With Full GST Compliance

Once material clears the gate, the MRR (Material Receipt Report) is created — linked to the gate entry and PO. The system flags whether the GST transporter copy of the invoice has been received — a critical compliance check under GST. The MRR prints an identification tag, places the material at the right location in stores, and knocks off both the gate entry and the PO simultaneously.

Reel-Lot Wise Stock Reports — Industry-Specific Intelligence

Finsys generates deckle-wise, BF/micron-wise, and supplier-wise stock reports. You can see which reel is in which bin location, its age (30-60-90-180 day aging), and its remaining weight. Bit-reel (partial reel) reports are available separately. This level of detail is unique to Finsys’s corrugation-specific ERP — not available in generic ERP systems.

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Android Phone and Barcode Integration — New-Age, Low-Cost Automation

Material Issue Using Android Phone

Material issue from stores to production is done by scanning the QR barcode on the job card, then scanning the reel barcode, and entering the quantity on the phone screen. Press Save — done. The issue is recorded in real time. This works on standard Android smartphones — no expensive proprietary hardware required.

Physical Verification — Without Stopping Production

Using the same QR barcoded stickers, physical verification of stores can be done on a daily or weekly basis — bay by bay, bin by bin — without stopping production. The storekeeper scans each reel, presses OK, and the system generates a pending/missing report automatically. Stock accuracy improves dramatically, and the time taken reduces from days to hours.

Geographical Bin Location — Where Exactly Is My Reel?

The store floor is marked in numbered squares (A1, A2, A3… B1, B2…). The forklift operator scans the reel after placing it and tells the ERP which square it is in. The system shows reel location on screen, and location-shifting is also tracked. “I forgot where I kept it” is no longer a valid answer.

Return of Raw Material — With New Bit-Reel Sticker Generation

When a partial reel (bit-reel) comes back from production, the storekeeper scans the job card and the reel barcode, enters the returned quantity, and presses Save. A new bit-reel sticker is automatically generated — printable via a belt-based Bluetooth printer or a normal laser printer. The inventory record is updated in real time.

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 ERP for packaging industry India 

Production Planning and Job Card Management

Every product has a Bill of Material (Process Plan) in Finsys. Job card templates are created for regular box types and custom designs. Machine load planning, production recording, WIP (Work-in-Progress) management, and downtime reporting are all part of the standard implementation. Product design, artwork, and photos can be linked to the item master and job card — so the operator knows exactly what to produce.

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Sales, Dispatch, and Customer Management

Sales Order to Invoice — Fully Integrated

Sales orders are entered in the ERP and linked through to production planning, dispatch, and invoicing. The system tracks pending orders, partial dispatches, and invoice generation — all in one flow. Delivery Advice with QR barcodes is generated at the dispatch stage.

Outstanding Collection Management

The collection team gets a full Outstanding Management System — electronic follow-up diary, bill-wise outstanding reports, payment reminders, and one-click communication history with each customer. Auto emails go to the plant head for overdue collections. Bank receipt vouchers can be uploaded in bulk via Excel for large payment batches.

Customer Portal — Self-Service for Your Customers

Your customers can log in to a dedicated portal to enter new sales orders, submit delivery schedules, monitor order vs shipment status, view pending orders, check payment outstanding, and raise complaints. This reduces calls to your sales team and improves customer satisfaction.

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Accounts, GST, and Compliance

The accounts module covers full GST compliance — including GSTR data preparation, TDS support, e-invoice integration (via Webtel Electrosoft Pvt Ltd), and e-way bill generation. MSME compliance reports are included. Supporting data for GST return annexures can be exported to Excel. Scanned documents — vendor invoices, weighment slips, test certificates, packing notes — can be attached directly to MRR and voucher records in the Document Management System.

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Auto Emails — The ERP Communicates So You Don’t Have To

Finsys sends over 100 predefined auto emails to relevant stakeholders — daily, at set times. These include: MRR received without PO, items below minimum stock level, PO pending approval, PO with rate increase vs last purchase, material in rejection stores, customer rejections inward, QC pendency alerts, PR-to-PO turnaround time reports, and many more. Management gets a daily pulse of the factory — without asking anyone.

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Mobile App for Directors and HODs

The Finsys Mobile App gives directors, plant heads, and department heads access to approvals, daily and monthly MIS reports, shipment tracking, collection status, payments, and debtor aging — all from their phones. Critical decisions no longer wait for someone to be in the office.

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Quality Control — Making QC Non-Negotiable

Inward QC is built into the flow as a compulsory step — goods cannot be issued from stores until QC has marked them as approved. Pendency reports of goods stuck in QC are auto-generated and emailed. Parameter-wise quality reports for paper inspection and finished goods are part of the standard scope.

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Finished Goods Stores — Proper FG Management

Finished goods are received in the FG godown after production QC sign-off. The ERP tracks opening stock, inward from production, outward on invoice, and closing stock — with full entry-level ledgers. FG pallet location tracking using QR barcodes is included — so no FG pallet is ever “lost” inside your own factory.

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Vendor and Advanced Purchase Features

For plants ready for the next level, the scope includes a Vendor Sauda System (bulk agreement booking against which daily POs are released), and a Vendor Approval System (no PO can be issued to a vendor who is not formally approved by management). These features bring procurement discipline to a new level.

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Training, Change Management, and Go-Live Support

Finsys provides comprehensive training across all modules — stores, purchase, production, sales, accounts, and quality. Training covers report viewing, physical verification, barcode scanning, and mobile app usage. Department heads and management are expected to actively participate. Finsys also provides structured change management guidance — because software is only 30% of an ERP project; people and process adoption are the rest.

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In Summary — What You Get with a Standard Finsys ERP for Corrugation

A standard Finsys ERP implementation for a corrugation plant is not a generic software installation — it is a structured, industry-specific transformation of how your plant operates. From the first reel entering your gate to the final invoice going out, every step is covered, controlled, and reported. The investment is significant — and so is the return. Plants that go live with full adoption see measurable improvements in inventory accuracy, procurement discipline, GST compliance, and management visibility — typically within the first 90 days of go-live.

To discuss your specific requirements, call us on 9015-220-220 or write to corporate[at]finsys.in.

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This page describes the standard scope of work for a corrugation plant ERP implementation. Actual scope is finalised based on a detailed discussion and plant-specific requirements. Pricing is shared on request after an initial conversation.

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