Annexure A 

(General Purpose SME Version, basic Modules)

Annexure B 

(Optional & Good Modules / Features like Emails, )

Annexure C

Finance Modules

Annexure D

 Advanced Modules ( like PPC, Planning, Projects, )

 

 

 

 

Annexure D  

 

 

 

 

 

 

 

 

 

Module

Subject

Details

Phase.

 

Advanced = Engg, Purchase , Stores , QC,  & Production

 

 

 

 

 

Advanced = Engineering

 

Masters

 

 Bill of Materials( RM + Components + Consumables). Concept of Revision no, BOM Tree, Multiple use Materials, 3 dimensional BOM with Time/production Stage referencing

Two

Cost

Material costing

 Product wise BOM based Raw Material costing. - based on Recent Purchase Price, and Standard BOM. Computation of Contribution %, Labour and Overheads costings is excluded.

Phase-2

 

 

 

 

Advanced = Stores

 

 

Store Indents (production /assembly )

Stores Issue Requests

Issue of material acc to Production Requests. Issue of material according to BOM. ,

Ph-2

 Job Workers

Advanced

 Jobworker reconciliations, 1-to-1 correlated, Conversion of Form , Moulding /Fabrication Vendors reconciliation. Job work account, Plant ledger, Loss allowed %.

Phase -1

 

 

 

 

Advanced Purchase functions - part 2

 

Purchase

M.R.P.

 Material Requirement Planning . Purchase Planning, based on stock positions, BOM , Production Plan, Sales plan and the minimum level buffer stocks , Std Order Lot Qnty 

Three

 

 

 

 

Other optional modules added

 

Projects

Time and Action

 TNA - Time and Action Reporting. What tasks given to whom and what is the current status ? Which activities are in time v/s. in Delay ( Yellow & Red Zone) -- Can also be used for any Shipment, any Sampling. Any project . Helps in reducing Time Used.  

Three

Correspondense

External

 Log of every mail, contracts, fax, samples inwards, outwards , drawings sent and received etc + Electronic Dak Register

Phase-1

Gate

Basic

 Entry of Material inward at the Gate itself,   PO is compulsory for BOM items. Later linked to the MRR in Stores.  With Alert to Planning Dept/Stores

Phase-1

 

 

 

 

 

Advanced = Purchase  Work

 

Purchase Indents

On-line Indent

 on-line Purchase indent , and see what is the status of my indent, and make it 100% compulsory (on-line) only

Ph-2

Purchase

On-line

 On line approvals of Purchase Indents - with no PO till PR is approved

 

Job work Request

On-line

 on-line Job work indent , for any "jobwork", - make it compulsory for any Job work requirement - fix the price, fix the vendor,  fix which process ? Based on a Job Work Order

Ph-2

Service Request

On-line

 on-line Service indent , for any "service", and see what is the status of my indent, and make it 100% compulsory (on-line) only . Here no Material is involved, and no MRR shall come in.

Ph-2

Purchase

Schedules

 Facility of Open Purchase Orders  +  Purchase Schedules - Daily, Weekly, Monthly, Yearly. Connected with Stores inwards. Tracking of Schedule vs Despatch of vendors, 

Two

 

 

 

 

Advanced = Stores

 

 

Store Indents (non-production )

On-line Indent

 The different users whether at production, accounts, maintenance or EDP , make on-line store indent , and see what is the status of their indents  ( no paper slips required )

Ph-2

Batch No. Control

 

Controlling the batch no system of  Materials and finished goods. With date of purchase/manufacture, supervisor, Input details etc. Also facility to know , when this material is going to Expire.( and should not be used ) Batch no concept, Issue of material- MRR-wise. Facility to control source wise stocks.

Ph-2

 

 

 

 

 

 

 

 

Advanced Purchase functions - part 2

 

Purchase

Vendor Ratings

 Vendor Ratings-DPPM, QPPM, Price monitoring, Vendor wise price comparisons, item wise comparisons, Rate Trends, ABC analysis

Three

Purchase

Imports

Spl features for Import PO, multi currency, linked to Stores and landed cost later.

Phase 2

 

 

 

 

Quality Connected - Advanced

 

 

 

 

 

Quality-Inward

Basic

 QC colm in each MRR. No issue of material without QC, Updation of each MRR with Pass-Fail-rework flag.  Basic inspection / failure reports

Phase -1

Quality

Adv. Quality-Inward

Material Receipt and Inspection Report ( MRIR) with  templates, Separate key parameters to check for each material, like dimensions, weight etc.

Two

Quality

Quality-Out

Standard & Customised PDIR for various customers, with various parameters,    So that we can tell the ERP, which item is to be passed or failed on which technical parameters, for general or that specific customer. Now the reporting can be done.

Two

Quality

PPM Reports

PPM Reports on the Quality Inwards and Quality Outwards. --> To monitor the rejection ( Part per million) on the Factory final inspection stage. A rejected batch may effect the overall QC rating of the plant.

Three

Quality

HOLD

Facility to Hold a Material Shipment during inspection. ( ex. For Further tests, for approval by customer, for approval by 3rd Party, etc. ) This can give additional Reports of why put on hold, This also saves the QC dept of the answerability on the shipments which they do not pass, and where some outside body is involved

Three

Quality

Reports

Special purpose Inspection Reports, with inspector Name, Date, Time, lot, Qnty as per challan / actual / passed / failed  and also passed under deviation or  segregation, if any

Three

Quality

Reports

Search facility in Inspection Reports

Three

Quality

Reports

Quality Rating of Vendors, with factors like Line Rejection due to Vendor, and Customer Rejection due to Vendor, Wrong labels, Documentation problems, poor packing, Communication points and so on.

Three

Quality

Reports

Facility to Record when each MRR(SRV) is received by Inspection, alloted to which inspector, when alloted, when inspection done(auto-filled), how much time delay , reason for delays.  + with Google type Search reports on these.

Three

Quality

Reports

In-process QC, with QC dept monitoring the flow of goods from one process to another, the rejections at each stage, rework at each stage, and other in-process reasonwise rejection analysis.  With appropriate slots in the production batch cards.

Three

Quality

Cost of Wastage Reporting

Stage wise, shift wise, item wise batch rejections  + What is the cost of wastage, what money the company is directly losing due to the wastage/rejections.

Three

Quality

Engineering Change / Recipe Change

As soon as this change is “logged” in the ERP. The ERP will generate an AUTOMATIC  “ ERP-message” to the users of Purchase, Quality and Stores, that this change has happened.  --- So that effective that date, the people do not use the wrong version / recipe / BOM

Three

Quality

Urgent Inspection Request

Suppose, last month 20 shipments were "critical" and "urgent due to material shortage" etc, and due to this urgency QC Team had to inspect them same day. This is ok, but this leads to delay in the inspection of the non-urgent shipments.

Three

Quality

Urgent Inspection Request

So, QC dept can generate a database of such "emergencies" so tell who has these problems. This flag is “set” at SRV stage itself.   (a) Generates on-line Alert to the QC Dept users, (b)  Report of “urgencies” and their disposal.

Three

Quality

Vendor Approval

For approval of any New Vendor / any vendor for any new item, some 14 steps must be passed from QC angle. Example, ISO certificate copy taken ? Factory visit done ? Quality plan received ?

Three

Quality

PPAP

Internal Audit Schedule , Plan for System, Process and Products (data for the same is to be entered Once in a year)  + Monitor whether the QC dept is doing as per schedule ?

Three

Quality

Tools

Detail of Instruments and Gauges with Least count, Calibration Frequency, location and calibration agency ==> Master List , calibration Plan and history card for Instruments and Gauges  with reminder Facilities

Three

Quality

Tools

Plan of MSA with reminder Facilities, with filtration of Products, Customer and months.

Three

Quality

Tools

Plan of performance Tests with reminder Facilities with filtration of Products, Customer and months

Three

Quality

Customer Complaints

Customer Complaint Log Book with Filtration of Products, Customer and defects. Also having the information of Open and Close till date

Three

Quality

Customer Complaints

Customer NCR Monitoring with filtration facility along with open and close status till date.

Three

Quality

Customer Complaints

PDI Register with reason of rejection Item SKU wise, customer wise and reason for rejection

Three

Quality

Customer Complaints

Summary of material dispatch under deviation , Month wise, customer wise and item wise.

Three

Quality

Customer Complaints

Summary of stop shipment due to customer complaint

Three

 

 

 

 

 

 

 

 

Ideal Benefits to the client

 

 

 

 

 

 

1.No Need of Making many of the MIS Reports on Daily Basis in Excel.

 

2.No. Need of Calculate Supplier Rating in Excel

 

3.No Need of Making MIS of process in Excel.

 

4.Accessible to All Concerned of  Engineering Change Record

 

5.No Need of Making Schedule of Instrument calibration, Performance test, and MSA Plan Monthly.

 

6. No need of Making Internal audit schedules for products, process and system month wise

 

7.Data is available on the system to all to see the latest revision of documents, Drawings and BOM’s

 

8.Alteration is not possible in data without prior approval of senior management.

 

9.Better monitoring of Customer related issues such as returns and complaints.

 

10.Accuracy and Time Saving

 

11.Accessible all data to senior management .

 

12.Transparency and better communication between various plants

 

 

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